Executive Director of the International Society of Arboriculture-Prairie Chapter
Posted August 11, 2023
The ISA Prairie Chapter is a membership organization of ISA Certified Arborists and other like-minded people in the horticulture, landscape and tree care industries on the Canadian Prairies. It is a Canadian Chapter affiliated with the International Society of Arboriculture that is based in Atlanta Georgia.
The Executive Director is the Chief Administration Officer for the Chapter. The position is a part-time contract position. It is mostly self directed but answers to the Board of Directors and is responsible for the day-to-day operation of the Chapter and the coordination and administration of events including but not limited to: Tree Risk Assessment Qualification and other workshops, Prairie Chapter Tree Climbing Championships and the annual Conference and Tradeshow.
Responsibilities include:
- Support the Board by preparing monthly meeting agendas and minutes, carry out annual work plan within prescribed budget. Organize meetings, both on Zoom and Face to Face as required by the Board
- Attends meetings as required
- Prepares AGM Docs including nomination docs for Board positions
- All office admin, assists members with information requests by phone and email
- Ensures that Insurance is current and paid. DOL, General Liability and Trailer
- Works within the budget allowances approved by the Board, day to day book keeping with monthly bank reconciliation, prepare books for the annual accountant review
- Prepare and record payables, receivables and issues receipts. Prepares bank deposits, pays bills
- File Provincial return with the Alberta government.
- Sell and process memberships update Chapter data base and ISA database
- Maintains a stock of books and Certification guides takes orders, ships orders
- Attends ISA Component TEAMS meetings and reports discussions to the Board.
- Manage all logistical aspects of events including, but not limited to, booking venues, audio equipment, room setup, menu planning, tradeshow set up and booth sales, stock and attend Chapter booth
- Works with Education committee on Conference program. Negotiates speaker agreements
- Manages event finances, payables and receivables
- Prepares and distributes registration documents for events. Markets all events to the membership using bcc’s, newsletter and social media
- Becomes a Certification Liaison and processes CEU’s for education presenters and CEU opportunities
- Works with web company to ensure Website is current.
- Ensures policies are updated or created as required
- Compiles, edits and distributes 1/4ly newsletter. Sells and invoices for newsletter ads
- Executive Director is ex officio member on all committees
- Provides a home office space, TCC trailer parking and some heated storage for some electronic equipment
Qualifications
- Prairie Chapter member familiar with the organization and its deliverables
- College level education including business subjects or business certificate or can demonstrate related work experience
- Familiar with general office practices or completion of an appropriate certificate program from an approved business school or college
- Familiar with Microsoft Office – Word, Excel, and Publisher, ZOOM, TEAMS, Google Docs
- Basic understanding of book keeping
- Familiar with Quick Books Accounting program
- Demonstrated ability to plan and manage events
- Progressive, well organized, self starter able to work with little direction. Ability to prioritize with competing deadlines
- Good verbal and written communication skills with the ability to comfortably and effectively speak with members, sponsors and other customers or business contacts
Hours of Work: 30+/- hours per week, primarily Monday to Friday. Occasional – evening and weekend work required.
Contract Amount: $3800-$4775 monthly depending upon experience
Home office allowance: $300/month
Questions regarding this job posting can be directed to Keith Anderson 866-550-7464 or office@isaprairie
Please submit cover letter with resume by email no later than August 31, 2023 to:
Toni Marie Newsham, President ISA Prairie Chapter tmn200@gmail.com
